How can we effectively use ground rules? In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the discussion into a more … In Teams, you have so many ways to show your support using – reactions, GIFs, stickers, Memes, and much more . B: Be open. They were prone to interrupting when the less culturally dominant attempted to speak. Enroll a group of people in embracing them, and you can together transform every meeting you have together. Listen with care instead of “building your story”. The version below is adapted from Eric Law’s original version. 2. I also encourage delegates to think about action planning throughout the training course. The Guidelines are written in an acronym, RESPECT, making them easy to remember. This is a public discussion, not a debate. Share key ideas, again noting similarities and differences. Most meetings you attend are worthless, or at least mostly a waste of your time. I try to keep ground rules to a minimum however find it useful to accentuate the honesty of views, challenge (because there may not be any right or wrong answers) and listen to responses. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Jeffrey W. Dwyer, Director, MSU Extension, East Lansing, MI 48824. Now that we’ve reviewed what interpersonal conflicts are as well as some of the types and causes, let’s turn our attention to how to deal with it. When the facilitator explains ground rules at the start of a meeting that provides a perfect opportunity for the facilitator to explain his or her philosophy, style, and general expectations for the meeting. Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group.The intent is to provide emotional, psychological, and moral support … In that vein, the following “Meeting Etiquette Rules” are submitted. They encourage a sense of community, a source of empathetic understanding and provide an avenue for establishing social networks. Attack the issues, not the people. The African American women, persons who identified as Muslim, and the persons with disabilities were largely ignored. State ground rules up front and make sure they explicitly foster inclusion. Ground rules also provide the structure that promotes the values of the company. Let everyone know what the agenda and ground rules are. Get people excited: Explain why this meeting is important and what participants will contribute and/or get out of it. To contact an expert in your area, visit http://expert.msue.msu.edu/ or call 888-MSUE4MI (888-678-3464). If you no longer have time to commit to the organization, then you should resign your position on the committee or board for someone else. You always turn it ON when you need to say something. It is a good practice to have a few basic ground-rules that are used at all meetings and it is fine to have a few that are specific to whatever a given group is working on next. Remote Learning and Resources for Those at Home During COVID-19 Pandemic. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. 8 killer ground rules for meetings. Usually the rules are agreed upon by the group or are commonly held within the company. Ground rules persist from meeting to meeting so there is no need to develop new ground rules for each meeting. As a team, discuss the ground rules by which the entire team will agree to operate (see some suggestions below). 4. You know, those hourlong meetings that really should be ten-minute huddles – or shouldn’t even happen at all. This group never established ground rules or a behavioral covenant. Leaders, refrain from jumping right into the tactics. Men's and women's groups divide into two groups for personal sharing. Ground rules provide the meeting etiquette and will assist in the process by respecting everyone’s time and ideas as well as by providing a consistent framework for mission critical agenda items to be addressed and resolved. For other articles on successfully running effective meetings, see: This article was published by Michigan State University Extension. Treat each other with respect 7. Workshop facilitators often establish ground rules at the beginning of the workshop. Invite sharing until all ideas are heard. Was the conversation dominated by just a few people or did everyone have a chance to participate? 3. 3. The second statement tells you how to be inclusive, not only that you should. emotional and moral support for one another. Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. The meeting (usually 90 minutes long) is divided into the following three parts: a. Another adage my wise advisors tell me: Were your ideas asked for, or better yet, were your ideas considered and thoroughly discussed? meeting to be posted on your website and be provided to your opposition. 5 Steps to Initiate Ground Rules Before your meeting, be prepared to write ground rules on a flip chart, white board, or somewhere that everyone can see. We will respect and include all voices. Repetition reinforces desirable behavior. People with back-to-back meetings can also arrive early and be ready.) Editing will come later. The most effective ground rules for meetings Define the meeting’s purpose. Reference to commercial products or trade names does not imply endorsement by MSU Extension or bias against those not mentioned. It is always OK to "pass" when you are asked to share a comment. Michigan State University Extension programs and materials are open to all without regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status or veteran status. This is a very important … The second version contains a core value: taking responsibility. Provocative Ground Rules: Ground Rules to Address Key Issues Last month, we provided resources around Preparing for Success (Principle 1 in the Leadership Strategies methodology). Here is one way to speed up the process that I have found successful. Ann Chastain, Michigan State University Extension - The 4-H Name and Emblem have special protections from Congress, protected by code 18 USC 707. Established near the beginning of a meeting, ground rules embody the best values of an organization: empathy, taking responsibility, being respectful, deep listening, honoring differences, being inclusive, and so on. “In small meetings, if you go more than five minutes without giving others the chance to speak, ask questions, add input on chat or whatever, they are going to start tuning out.” Some cultures believe silence means consent; others the opposite. Meetings Rules Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group. Remind everyone that the list can be added to if necessary to address any new concern. Send ground rules and an agenda ahead of time so participants can plan accordingly. How do you establish these meeting rules? It is usually best for this to happen at the group’s first meeting. 7 Ground Rules for Dealing with Interpersonal Conflict at Work. Sprinkle in Elements of Fun or Surprise. Think of the meetings you have participated in over the past year. Here is a summary of Respectful Communication Guidelines. Click here for a PDF version. Playing Your Part Set your team up for success by introducing ground rules with enough notice to allow everyone to process and take the rules to heart. Meetings can take place in person, over the phone or online. Give each member of the group five postcards. Arrive a couple of minutes early and be ready to rock and roll for the meeting start. Setting ground rules is part of setting expectations for team performance. Failed to subscribe, please contact admin. October 18, 2012. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. Did you feel like a valuable member of the team? Review the entire list of ground rules and agree as a team to follow them to guide and improve the meeting process. Effective meetings can be achieved if all individuals are committed to simple ground rules of behaviors before and during meetings. They are meant to be self-governing. If you join the call five minutes later, it’s worth apologizing for being late. There are simple ways to make sure that everyone feels open to contribute during meetings, that decisions are made in the best interest of the organization, and all attending are respectfully treated as true team members who are essential to the decision-making process. Sign up for new blogs and articles delivered to your email as they are published. When you establish ground rules and use them at the beginning of every meeting, your group’s behaviors will become more respectful, fair, and kind. Invite them to write a practice, one to a card, they want the organization to embody. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the … 10. Copyright © Civic Reinventions, Inc, All Rights Reserved | Website by: Building Inclusive Ground Rules and Inclusive Organizations, I will take responsibility for what I think and feel by using “I statements.”. The most common type of ground rule for meetings is a request for participants to avoid behaviors that may distract them and others such as the use of phones and consumption of food. To contact an expert in your area, visit https://extension.msu.edu/experts, or call 888-MSUE4MI (888-678-3464). Respect each others’ thinking and value their contributions. Encourage "I" statements throughout. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. * Sample Ground Rules for a Facilitated Discussion (The HR Toolkit)  One Person speaks at a time and identifies the issues that are important for him or her to discuss as well as what he or she views the conflict to be. Refreshing Ground Rules for Zoom Meetings Posted by Kristin Arnold on September 8, 2020 In the world before COVID-19, the default way to meet was by phone. Introduction and initial sharing-everyone joins in b. Meetings typically have a pretty high Suck Factor. The nine ground rules (one per team member plus the manager) were: 1. No one or two individuals should dominate a discus… The image to the right is a jpg. Meeting these expectations will build trust and improve accountability. These are our rules; we can and will change Note similarities and differences. Continue round-robin style with one idea from each person until all are satisfied that the list is complete. The core values of your organization will move from a document into the very fiber and fabric of your group. Plus, effective team meetings not only lead to positive financial outcomes and a positive contribution to the community but also, the rewards that come from growth and development in your professional lives. Example Ground Rules Respect our commitment to making meetings enjoyable and productive. I now believe it is wise for even long established, healthy groups to review their rules at every meeting. Step 3: Staff the Meeting for Maximum Contact Emotional meetings should be attended by at least two people, one who speaks and answers questions and one who will “staff” the presenter by: (Consider the habit of scheduling the end of meetings early too, either 25mins past, or 10mins to the top of the hour. Take five minutes. Scolding people is not the point. “People report over 50 percent of their meeting time is wasted.” (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. It teaches how to embody the value. Participants come to these meetings with different assumptions about leadership, communication, and power. There are different types of ground rules. The purpose of the meeting will be evident in the invite and placed where participants can see it. Only the latter embodies it in a way that is practical and concrete. We will not interrupt. I have used them, and adaptations, in countless settings. See also https://www.kscopeinstitute.org/. The purpose is notto win an argument, but to hear many points of view and explore many options and solutions. Invite each person to share one core practice. Set expectations: Let people know how you want them to behave (i.e one speaker at a time) and outline any ground rules. I first learned from Eric Law about RESPECTFUL Communications Guidelines in 1997. Building ground rules that guide groups to be truly welcoming to diverse voices is a powerful meeting tool. Meeting facilitators will invite those who have not spoken to speak. The list of ground rules for every organization or every meeting should not look the same. Each team member speaks for him/herself only 8. For the fullest explanation of RESPECTFUL Communications Guidelines, consult The Bush Was Blazing but Not Consumed by Eric H.F. Law. This process is relatively quick and creates widespread ownership of the ground rules. I used to think that ground rules were necessary only when a group was dysfunctional or conflicted. Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. 4. 8 Ground Rules for All Team Meetings:  Each person should also be prepared with some ideas for solutions to the problem. We adopt these ground rules as our shared commitment to doing great work in meetings. Here’re 7 ground rules for dealing with interpersonal conflict at … Facilitating countless strategic planning meetings has taught me many positive lessons. For more information, visit https://extension.msu.edu. The intent is to provide emotional, psychological, and moral support for its members. 2. It does not tell why or even how to behave. S = be SENSITIVE to differences in communication styles. Meeting Ground Rule #1: Stay in One Conversation Availability hours for contacting team members 4. Issued in furtherance of MSU Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture. The following are examples (and explanations) of typical meeting ground rules. Use of the collaboration portal 2. Ground rules are more than a list of shoulds and oughts. Establishing meeting guidelines and ground rules will lay the framework for positive personal interaction and better group decisions. Ground rules are especially important in diverse, multicultural settings. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Take a few minutes to check in on how people are doing. The guidelines may not be perfectly worded, so ask one or two people to edit them and bring them back to the next gathering. Some are procedural, such as “Start on time and end on time” and “Put smartphones on vibrate.” Procedural ground rules are … The best ground rules engage all participants in their creation. Meeting Ground Rule #1: Stay in … Three Ground Rules for Effective Meetings Follow these three very simple ground rules and you can provide leadership in any meeting you attend. Copyright © 2019 Mark Smutny and Civic Reinventions, Inc. All rights reserved. 5. PROPOSED MEETING ETIQUETTE RULES Appropriate etiquette meeting behavior reflects respect for self, others and the AMHE. You won't always need to set ground rules when you chair a meeting. Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. But if an airplane flies near your house, a dog runs into the room, or other 963 cases happen, you will not We’re likely all aware of typical rules that apply: Start on time, end on time They may share or decline to speak. Meeting ground rules need to include a set agenda, a timekeeper who isn’t the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. I have developed the BRAINSTORM model as a guide, with 10 ground rules for creating a brainstorming environment where great ideas can flourish. No one or two individuals should dominate a discussion. All of us have been in meetings dominated by a few people. Write these on a flip-chart pad so that everyone can see the list. I was a member of a citizen advisory group organized to influence transportation services for older adults and persons with disabilities. Think of the meetings you have participated in over the past year. Enroll a group of people in embracing them, and you can together transform every meeting you have together. Listen with an open mind. Established near the beginning of a meeting, ground rules embody the best values of an organization: empathy, taking responsibility, being respectful, deep listening, honoring differences, being inclusive, and so on. Exhibit zero tolerance for interruptions. Value the learning from different inputs, and listen to get smarter. Furthermore, it gives a specific instruction on how to use I statements. Mediate and facilitate: keep track of who’s talking — and who’s not. The term “discussion” is rooted similarly to … Have people form pairs and exchange ideas. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. However, if team meetings are allowed to run without ground rules or agendas, the meetings can actually be detrimental to the practice. Nov 22, 2016 - Run effective and easy meetings with Solid. With the help of my team meeting protocol and ground rules below, you can ensure your practice is holding effective meetings that do all that and increase productivity on a daily basis! Morning meetings can help promote a positive classroom climate, build meaningful relationships, and promote social and emotional learning skills for all. 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