12 Ground Rules for Online Discussions: by Peter Roper 1. Ground rules are guidelines that meeting participants are expected to keep in mind; expected to follow during the meeting. This, along with a sharp meeting objective and well- thought out agenda, is an essential step in meeting prep.An Upfront contract establishes the ground rules for communication. What is the purpose of having ground rules? My preacher dad once told me when people say, "Everyone feels this way" it usually means they feel that way. Tip: Set ground rules. • Choose technology based on … • Send connection information and reading materials a week in advance and presentations or agendas 1-2 days in advance, and again just before the meeting. Advice for Setting Ground Rules. Ground rules may be able to help facilitate quality online discussions by creating shared meaning about the discussion process. Share this digital file on your club, District, and/or personal social media channels to help others feel confident in online meetings and to help encourage them to learn more about Toastmasters. And, as the host, you can mute someone if they’re objectionable. Since it's useful to make sure your videoconferencing software is working, all participants should arrive early. Ask the group to agree to their own ground rules. The term “discussion” is rooted similarly to … Meeting ground rules for facilitators were thankfully left up to me as the GM (for the store-based ones), but having them in the first place was not optional. Require insightful commentary in online discussions to pass the course. Right now, more and more events, meetings and trainings are moving online. Zoom meeting etiquette: 15 tips and best practices for online video conference meetings. Hopefully, this group will provide emotional, psychological, and moral support for its members. Each of us is encouraged to participate to whatever extent we feel comfortable. Record any additions or changes on the flipchart paper. Here’s a quick list of little details that will improve your virtual meetings: Use headphones (but not your kid’s Mickey Mouse ones). This infographic features helpful tips to feel confident during an online meeting. However, there are teleconference etiquette rules that everyone has to follow to have respect for each other and a smooth meeting with all participants. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. This is doubly important if you're running the meeting. This edition of Communiqué offers a few important ground rules for running effective virtual meetings. Arrive Early. The most common type of ground rule for meetings is a request for participants to avoid behaviors that may distract them and others such as the use of phones and consumption of food. Flexibility. The first rule of meetings, even online ones, is that they should serve a specific purpose.If it’s something you can just send in a quick email or solve in another, less time consuming way, don’t make your team spend their time sitting through an entire meeting. online discussion guidelines for you to implement. Respect Time Rules related to respecting people's time such as showing up, being on time and ending on time. Members will understand what is expected of them and how they can make the experience better both for themselves and others around. Identify actions based on decisions made, and follow up actions assigned to you. Which I think is an advantage compared to real-life meetings. Ask participants if they can agree to respect these ground rules. • Keep time zones in mind. Now there are many tips for working remotely, but I haven’t seen any tips on how to be a gentleman at a video conference ball. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Ground rules should be clear and specific and not general or ambiguous. It's important to set some ground rules for virtual meetings. When the facilitator explains ground rules at the start of a meeting that provides a perfect opportunity for the facilitator to explain his or her philosophy, style, and general expectations for … #2 No "Devil's Advocates" Time suck and de-motivator to the group. Establishing Ground Rules for Meetings. Other rules apply to processes and procedures. About ground rules. Setting ground rules will make your small groups go much more smoothly. 9 Close decisions and identify action items Respectfully challenge the idea, not the person. Online Meetings Infographic. Ground rules help a group start and maintain a productive discussion. Note pending issues and schedule follow up meetings as needed. To be effective, meeting ground rules should be based on research around best practices in the workplace. You don't need to develop new ground rules each time you have a meeting, surely. Useful ones include: Complete all online pre-meeting input ahead of the call; Show up on time, on the phone and online; Use the check-in topic to let us know how you are doing; Stay focused, avoid distractions during the meeting; 11. These are just the basic ground rules, so feel free to add others that are specific to the needs of your community. Rules apply to all content you upload or otherwise submit to this site real-life. These ground rules may be able to help facilitate quality online discussions it pays have! When people say, `` everyone feels this way '' it usually they. 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